How To Set Up A Bar For A PARTY! (Step-by-step Guide)

how to set up a bar for a party
Joe | Last Updated: November 12, 2023
I'm Joe, a veteran bartender with over a decade in the industry and a burning passion for mixing drinks.

If there’s one thing I’ve learned from my years of being a bartender, it’s how to set up a bar for a SERIOUSLY good party.

But as you likely know already, setting up a bar can be a mix of both excitement and stress.

I mean, who hasn’t had that moment of panic wondering if you’ve got enough ice or if you’ve forgotten the lime garnish for that special cocktail?

But here’s the good news: after countless events, from swanky rooftop soirees to backyard BBQs, I’ve gathered a bunch of tips and tricks to make the setup process smoother than a well-shaken martini.

I get it, the pressure to create a memorable experience for your guests, while ensuring everything runs seamlessly, can be overwhelming.

But with the right preparation and a dash of insider knowledge, you can set up a bar that’s both functional and fabulous, without losing your marbles.

That’s why in this post, I’m going to walk you through how to set up a bar for a party, making sure every guest gets their drink without a hitch, and you actually get to enjoy yourself.

Let’s get into it…

How To Set Up A Bar For A Party

Setting up a bar for a party is a bit like setting the stage for a great performance. It’s all about the prep work, the layout, and ensuring everything’s in its right place.

Over the years, I’ve set up more bars than I can count, and while each party has its own vibe, some universal truths always apply.

Let’s break it down step by step.

1. Decide On The Bar’s Theme

First things first, what kind of vibe are we going for? Maybe a laid-back tiki feel, an elegant 1920s speakeasy, or just a straightforward, no-frills cocktail party?

Your choice here is going to steer the drinks, the look, and the whole feel of the night. It’s a bit like picking the soundtrack to your evening.

friends having fun at a house party
Photo by RDNE Stock project

Put some thought into this, and be sure to let your guests know beforehand so they can prepare their outfits.

2. Define Your Budget

Before you start buying those top-shelf spirits, have a clear budget in mind. This will help you prioritize where to splurge and where to save.

A great cocktail doesn’t always need the priciest ingredients, and keep in mind that you may need to hire a bartender, invest in bar tools, and decorations.

Stick to your budget once it’s set. Trust me on this, there’s nothing worse than waking up hungover knowing you overspent on the party.


3. Choose The Location Of The Bar

Selecting the perfect spot is key. The garden corner, the lively kitchen space, or the welcoming heart of your living room could all be contenders.

Aim for a place that’s within easy reach for guests, yet won’t become a bottleneck, and always keep in mind the ambiance you’re aiming for and the comfort of your attendees.

Nobody wants to be crammed in a small space for a party, so ensure there’s plenty of room for guests to mingle.

4. Protect The Bar Area

Spills happen, especially when the party’s in full swing.

To keep your setup looking sharp and to make cleanup a breeze, lay down spill mats or protective tablecloths. These not only catch those accidental drips but also add an extra layer of professionalism to your bar setup.

A canopy or a sturdy umbrella can be a real party-saver, offering protection from sudden drizzles or that intense midday sun.

5. Do You Need To Hire Bartenders?

For larger gatherings or if you want to enjoy your own party without playing bartender all night, consider hiring a professional.

Personally, I’m a big one for hiring a bartender, they’re quite affordable for the most part and allow you to relax and destress.

Whilst you are the host, you still want to have a little fun yourself, right?

6. Make A Drink Checklist

When setting up your bar, the drink selection is vital. Tailor your choices to the theme of your party and the preferences of your guests.

girls drinking at a party
Photo by Kelsey Chance

But while it’s essential to have a variety of options, you don’t need to stock every drink under the sun.

Here’s a basic checklist to guide you:

Liqueurs & Spirits:

  • Vodka
  • Rum
  • Gin
  • Whiskey/Bourbon
  • Tequila
  • Brandy/Cognac


  • Lager
  • IPA
  • Stout
  • Local Craft Beer

Mixers & Non-Alcoholic:

  • Tonic Water
  • Soda (Cola, Lemon-lime, etc.)
  • Club Soda
  • Juices (Orange, Cranberry, Pineapple, etc.)
  • Mocktail Ingredients


  • Red & White Wine
  • Prosecco or Champagne
  • Signature Cocktail

7. Don’t Forget The Ice

I’ve said it before, and I’ll say it again: you can never have too much ice. Don’t be afraid to buy LOTS of ice, it can always be used at a later date and it’s better to have too much than too little.

Oh, and always have a backup stash. You’ll be surprised at how quickly ice runs out at a party.

8. Layout Appropriate Bar Tools

Ensure you’re equipped with all the necessary bar tools to mix and serve your drinks seamlessly.

Here’s a checklist of essentials:

9. Pre-cut Garnishes

Lemons, limes, cherries, olives – whatever fits your drink menu. Having them pre-cut and organized will save you heaps of time and hassle during the party.

You don’t want to get caught off guard and start having to chop garnished up after you’ve had a tipple, so stay prepared and pre-cut all your garnishes ahead of time.

You’ll thank me for this one.

10. Set Up The Bar Area

Think about the flow. Organize bottles and tools for easy access. Consider a separate space for finished drinks, so guests can grab and go without crowding the mixing area.

Have your bar tools from and center for easy access, and the glasses behind the bar so that they can’t be knocked over or broken.

11. Have FUN

There you have it. Your bar is fully set up, and you’re stocked, loaded, and ready to rock.

house party with people standing talking
Photo by cottonbro studio

Now, it’s time to let loose and enjoy the fruits of your labor. While the drinks and setup are important, the real magic of any party is the laughter, conversations, and memories made.

So don’t sweat the small stuff, if you’ve followed the steps I’ve laid out above, you’re good to go.


How much alcohol should I buy for my party?

A general rule is to plan for 1-2 drinks per guest per hour. Adjust based on your guest’s drinking habits and the duration of the party.

If your friends and party animals like mine, you’ll probably have to adjust to that unless you want unhappy guests who run out of booze.

How can I keep drinks cold if I don’t have much fridge space?

Invest in a large ice bucket or cooler filled with ice. It’ll keep drinks chilled and is perfect for outdoor settings.

Do I need different glasses for different drinks?

While specialized glasses can enhance certain drinks, for most home parties, a versatile glass like a tumbler can work just fine.

Don’t break the bank and blow the budget by buying all different types of glasses for various drinks.

It’s really not necessary for most parties.

What if I’m not good at making cocktails?

Consider pre-made mixes or simple cocktails. Alternatively, hiring a bartender for the event can also be a fun addition.

I’ve also made numerous guides on how to use various bar tools such as cocktail shakers, muddlers, and much more.

So check those out if you want to scrub up on your cocktail game before the party.

Final Thoughts

So, you’ve got the tools, the tips, and the tricks. Now, all that’s left is to dive in and make that party magic happen.

Keep in mind that it’s not just about the drinks or the setup; it’s about the laughs, the stories, and those “remember when” moments that’ll get talked about for years.

As you gear up to play host, just know that you’ve got this in the bag.

The fact that you’ve even read this article tells me that you’re well-equipped to host a phenomenal party because most just wing it!

So have confidence, don’t sweat the small stuff, and enjoy the amazing party you’re about to host!

See you in the next one.